Office Of The Controller
Departments
- Accounts Payable - Processes invoice payments to vendors and travel reimbursements to Staff & Faculty
- General Accounting - Financial reporting, annual audit and financial statements, general ledger oversight, account reconciliations, chart of account maintenance, accounting guides and procedures for FIT departments.
- Payroll - Bi-weekly payroll processing, direct deposit input, annual W-2 reporting, and all payroll tax filings.
- Strategic Sourcing & Contracts - Responsible for overseeing, administering, facilitating, monitoring and controlling the university’s procurements.
- Student Financial Services - Contains Student Accounting & Account Management Departments; responsible for collecting student payments; account refunds; 1098T Tax Information; other student accounting issues
- Tax and Compliance - Federal, State and International tax issues, taxable fringe benefits, unclaimed property tax and unrelated business income.
- Treasury - Manage banking relationship, credit card processing
For easy access, please click on one of the links on the left navigation panel. The Controller’s staff is here to serve you.
Fiscal year end closing Schedule for FY24
Area | Action Items | Department Responsibilities | Deadline |
---|---|---|---|
Purchase Requisitions | Last day to submit FULLY APPROVED FY24 purchase requisitions to Strategic Sourcing. | All | 14-Jun |
Roll Forward | Department must identify roll-forward Purchase Orders which have budget split between FY and notify Strategic Sourcing. | All | 14-Jun |
Petty Cash | All petty cash requests MUST be received at the Cashier's Office no later than 3pm for processing | All | 21-Jun |
Procurement Card purchases | Last day to make purchases on purchase cards. Note: If vendors do not charge end of month transactions until after July 1, these purchases will post against the FY25 budget. | All | 24-Jun |
Receivers | All receivers for products or services received must be entered into Workday. | All | 27-Jun |
Cash & Checks | All cash and checks collected in FY24 must be deposited at the Cashier's Office no later than 3pm | All | 28-Jun |
Cash Register | Reconciliation of all cash register transactions as of June 28. | All Business & Retail Operation Sites | 28-Jun |
Bills to be paid | All invoices, subcontractor expenses, travel expense reports, petty cash slips related to products or services received MUST be submitted to Accounts Payable | All | 28-Jun |
Procurement Card Reconciliation | Procurement card transactions through June 24th must be reconciled. Weekly reconciliation is recommended at fiscal year-end. | All | 28-Jun |
Payroll | All Payroll Accounting Adjustments need to be created and approved | All | 28-Jun |
Student Accounts Receivable | All FY24 student accounts receivable reports must be run. Reports are due to the Office of the Controller by June 30. | Student Accounting | 30-Jun |
Inventory | Inventory must be taken as of close of business. Reports are due to General Accounting by July 5. | Post Office, FITA | 5-Jul |
Development | Gift in Kind listing and Pledge Balance Confirmation due to General Accounting | Development | 5-Jul |
Work Orders | Construction in Progress work order schedule due to General Accounting | Facilities | 5-Jul |
Space Inventory | Space Inventory listing due to General Accounting | Facilities | 5-Jul |
Journal Vouchers | Last day to submit journal vouchers to General Accounting for FY24. | All | 5-Jul |
FIT Aviation | FIT Aviation monthly uploads due to General Accounting | FIT Aviation | 5-Jul |
For further clarification, please contact Wendy Murrell at wmurrell@fit.edu.
Contact | |
---|---|
Accounts Payable | acctspayable@fit.edu |
Strategic Sourcing | purchasing@fit.edu |
Cashier's Office | studentacctg@fit.edu |
General Accounting | accounting@fit.edu |
Payroll | payroll@fit.edu |
Treasury | treasury@fit.edu |