Departments

• Accounts Payable - Processes invoice payments to vendors and travel reimbursements to Staff & Faculty
• General Accounting - Financial reporting, annual audit and financial statements, general ledger oversight, account reconciliations, chart of account maintenance, accounting guides and procedures for FIT departments.
• Payroll - Bi-weekly payroll processing, direct deposit  input, annual W-2 reporting, and all payroll tax filings.
• Strategic Sourcing & Contracts - Responsible for overseeing, administering, facilitating, monitoring and controlling the university’s procurements.
• Student Financial Services - Contains Student Accounting & Account Management Departments; responsible for collecting student payments; account refunds; 1098T Tax Information; other student accounting issues
• Tax and Compliance - Federal, State and International tax issues, taxable fringe benefits, unclaimed property tax and unrelated business income.
• Treasury - Manage banking relationship, credit card processing

For easy access, please click on one of the links on the left navigation panel. The Controller’s staff is here to serve you.

Fiscal year end closing Schedule for FY24

Area	Action Items	Department Responsibilities	Deadline
Purchase Requisitions	Last day to submit FULLY APPROVED FY24 purchase requisitions to Strategic Sourcing.	All	14-Jun
Roll Forward	Department must identify roll-forward Purchase Orders which have budget split between FY and notify Strategic Sourcing.	All	14-Jun
Petty Cash	All petty cash requests MUST be received at the Cashier's Office no later than 3pm for processing	All	21-Jun
Procurement Card purchases	Last day to make purchases on purchase cards. Note: If vendors do not charge end of month transactions until after July 1, these purchases will post against the FY25 budget.	All	24-Jun
Receivers	All receivers for products or services received must be entered into Workday.	All	27-Jun
Cash & Checks	All cash and checks collected in FY24 must be deposited at the Cashier's Office no later than 3pm	All	28-Jun
Cash Register	Reconciliation of all cash register transactions as of June 28.	All Business & Retail Operation Sites	28-Jun
Bills to be paid	All invoices, subcontractor expenses, travel expense reports, petty cash slips related to products or services received MUST be submitted to Accounts Payable	All	28-Jun
Procurement Card Reconciliation	Procurement card transactions through June 24th must be reconciled. Weekly reconciliation is recommended at fiscal year-end.	All	28-Jun
Payroll	All Payroll Accounting Adjustments need to be created and approved	All	28-Jun
Student Accounts Receivable	All FY24 student accounts receivable reports must be run. Reports are due to the Office of the Controller by June 30.	Student Accounting	30-Jun
Inventory	Inventory must be taken as of close of business. Reports are due to General Accounting by July 5.	Post Office, FITA	5-Jul
Development	Gift in Kind listing and Pledge Balance Confirmation due to General Accounting	Development	5-Jul
Work Orders	Construction in Progress work order schedule due to General Accounting	Facilities	5-Jul
Space Inventory	Space Inventory listing due to General Accounting	Facilities	5-Jul
Journal Vouchers	Last day to submit journal vouchers to General Accounting for FY24.	All	5-Jul
FIT Aviation	FIT Aviation monthly uploads due to General Accounting	FIT Aviation	5-Jul

 

For further clarification, please contact Wendy Murrell at wmurrell@fit.edu.

Contact	Email
Accounts Payable	acctspayable@fit.edu
Strategic Sourcing	purchasing@fit.edu
Cashier's Office	studentacctg@fit.edu
General Accounting	accounting@fit.edu
Payroll	payroll@fit.edu
Treasury	treasury@fit.edu