Expense Card

All staff and faculty are encouraged to review Florida Tech's new procurement card policy. After familiarizing yourself with the new policy, please carefully review the Expense Card Roll-Out Schedule below, which outlines essential action items and deadlines related to the university's transition to P-cards provided by our new banking partner, JP Morgan Chase.

Expense Card Roll-Out Schedule

Areas Affected	Action Items	Responsible Party	Date
University Wide	New P-Card Policy and P-Card roll out schedule sent out via e-mail. New P-Card policy also available on website	Business Services	6/7/2024
University Wide	Complete form for Departmental JPMC P-Cards and return to Business Services office. Please note, any delay in the receipt of this form may delay the issuance of a new departmental P-Card.	Cabinet	6/14/2024
Business Services	Business Services Orders and receives JPMC departmental P-Cards	Business Services	06/17/24-06/21/24
University Wide	Return all BOA P-Cards to Business Services Office and JPMC departmental P-Cards will be available. Business services will issue a schedule by alphabetical order to return all BOA card and receive the new departmental P-Cards.	BOA and JPMC Cardholders	06/24/2024-06/28/2024
University Wide	Last day to make purchases on BOA purchase cards. Note: If vendors do not charge end of month transaction until after July 1, these purchases will post against the FY25 budget.	BOA Cardholders	6/24/2024
University Wide	Travel Policy and request for P-Card exception form available on the website	Business Services	6/24/2024
Business Services	BOA P-Cards invalid	Business Services	6/25/2024
University Wide	P-Card Purchase Moratorium Period	University Wide	06/25/24-06/30/24
University Wide	Last day to reconcile BOA P-Card activity for June	University Wide	6/28/2024
Business Services	JPMC departmental cards activated. Please note, if the BOA P-Card have not been returned by this date, the Business Services Office will be unable to activate the new JPMC Card.	Business Services	7/1/2024
University Wide	P-Card training will be completed during summer learning series. Schedule TBD	Business Services	07/15/24-08/02/2024
Cabinet	Cabinet members can submit requests for exceptions for individual P-Cards. Please note, all exception requests must be reviewed and approved by the President. It may take the Business Services Office 5-7 to order and receive new P-Cards	Business Services	7/2/2024 forward

June 7, 2024: New P-Card Policy and Rollout Procedure

Expense Card Roll-Out Schedule

Card Applications

Account Management: statements and Balances

Policies and Forms