What Employers Should Know About Hiring International Students
The following guide is by Interstride--reproduced below with permission for accessibility.
The purpose of this information is to illustrate options available for hiring international students for internships and full-time career opportunities after graduation. International students are allowed to obtain work authorization under specific circumstances, whether during their studies or after graduation.
The precedent for international students to obtain temporary U.S. work authorization is longstanding and well-established, and the application process is straightforward. This document will provide an overview on the process followed when hiring an international student for internships and full-time opportunities.
Interstride does not provide any immigration or other legal advice.
Most international students who are neither U.S. Citizens nor Permanent Residents enroll in academic programs under one of two non-immigrant student immigration statuses, F-1 or J-1. Since the majority of international students maintain F-1 student status, the focus of this guide will be on how to hire an F-1 student.
Please note that a Social Security Number alone is not sufficient proof of work authorization for international students. It is critical that employers confirm an international student’s work authorization prior to employment start date to prevent any liability for the student and the employer in the future. All employees must complete their I-9 process at the time employment begins.
Hiring an F-1 International Student for an Internship
Curricular Practical Training (CPT) is work authorization that allows F-1 students to accept practical training in their academic field after one year of full-time study. Internship programs are some of the most common types of CPT opportunities for international students. Students can choose to work full or part-time during their internships, depending on the institution’s CPT policy. In some cases, graduate students who are required by their academic program to participate in an internship in the first year do not have to complete one full academic year before they are eligible.
- - Duration: There is no limit, but 12 months of full-time CPT eliminates eligibility for OPT. Part-time CPT employment does not affect eligibility for OPT. Note: Graduate students can accept CPT on Day 1 of their full-time study, only if required by their program.
- Employer Role: Applying for CPT is solely the responsibility of the student and therefore requires no action on the part of the hiring organization except for the issuance of a Job Offer Letter. Requirements about what exactly the letter needs to address can be found within the ISSS Office CPT website.
- Student Role: After the student has been offered an internship, the student works with their academic advisor to complete the CPT application and then submits the required documentation to the ISSS Office. Once the ISSS Office has submitted the CPT information to the students immigration record, the student will receive a new immigration document I-20 with the work authorization listed on page 2.
NOTE: employers should be sure that work authorization has been secured by looking at page 2 of the students immigration record I-20. In accordance with U.S. immigration regulations, students who engage in part-time or full-time CPT must still be full-time students during the academic year. They do not need to be enrolled full-time during official vacation periods (such as summer).
Cost and Processing Time: There is no cost to the employer. The processing and approval time for CPT is usually within 5-7 business days.
Hiring an F-1 International Graduate for a Full-Time Internship or Employment — Initial 12 month OPT
Post-completion Optional Practical Training (OPT) is work authorization that allows F-1 status students who have graduated to gain practical work experience related to their major field of study.
- Duration: 12 months for F-1 students (Please note if student received any approved pre-completion OPT time, it will be deducted from the 12 months OPT period.)
- Employer Role: Applying for OPT is solely the responsibility of the student and therefore requires no action on the part of the hiring organization. OPT can be granted to the student with or without an offer of employment.
- Student Role: Obtaining OPT work authorization is a two-step process. First, the F-1 student submits a request for an OPT recommendation which is processed by the ISSS Office. The student will then receive the OPT Recommended I-20 and then must complete their OPT application online and submits the supporting documentation and required fee to the USCIS to apply for OPT work authorization. Once approved, the USCIS issues an Employment Authorization Document (EAD) card as proof of work authorization for the 12-month period. The related fee can be found here.
Cost and Processing Time: There is no cost to the employer. The USCIS processing time for OPT takes an average of 90 days but can take up to 3-4 months during peak OPT processing season (starting in February each year); therefore, students are encouraged to apply as early as 90 days prior to graduation. The new employee must have the EAD card in hand AND the start date on the EAD card must be reached before the student can begin working.
Hiring an F-1 STEM Graduate for Practical Training—24 Month STEM OPT
An additional 24 months of OPT work authorization (for a total of 36 months) allows F-1 student status holders who have graduated with an approved degree in Science, Technology, Engineering or Math (STEM) to gain extra practical work experience related to their STEM field.
- Duration: 24 months for F-1 graduates
- Employer Role:
- Be enrolled and in good-standing with E-Verify.
- Prepare and implement a formal training program to support the student’s academic learning through practical experience. The training program is signed by both the employer and student, and submitted to the international student services office for approval. A report of the student’s progress is submitted to the student's international student services office mid-way and at the end of the 24-month program.
- Report termination of employment to the student's international student services office within 5 business days.
- Be prepared for a government agent worksite visit to verify STEM OPT program requirements are being met.
- Provide an employment opportunity similar to U.S.workers in duties, hours, and compensation. Attest that:
- The company has enough resources and trained personnel available to appropriately train the student;
- The student will not replace a full- or part-time, temporary or permanent U.S. worker; and
- Help the student attain his or her training objectives.
- Student Role: The student submits the completed I-983 training plan (pages 1-4) as part of their STEM OPT request to the international student services office, which processes the STEM OPT recommendation for the student. Once the student receives the STEM OPT Recommended I-20, the F-1 student completes their STEM OPT application online and submits the supporting documentation and required fee to the USCIS to apply for STEM OPT work authorization. Once approved, the USCIS issues an Employment Authorization Document (EAD) card as proof of work authorization for the 24-month period. The related fee can be found here.
Cost and Processing Time: There is no cost to the employer. The international student services office processes the student’s STEM OPT recommendation within a few working days. The USCIS processing time for STEM OPT takes an average of up to 3-4 months, with some cases taking 5-6 months. The STEM OPT Extension must be filed prior to the expiration of the initial OPT period. If students file their STEM OPT extension applications on time and their OPT period expires while their extension application is pending, their work authorization is automatically extended for 180 days. (USCIS does not have to do anything, the regulations allow for the automatic extension of the work authorization if the student timely files their STEM OPT application.)
Hiring and Retaining an International Student Employee after OPT/STEM OPT expire:
H-1B status: Applications for H-1Bs are submitted to the USCIS by the sponsoring company on behalf of the international employee. Each fiscal year, for-profit companies are allowed only 65,000 H-1Bs for candidates who have completed undergraduate degrees, and an additional 20,000 are available for those who have completed graduate degrees in the U.S. Certain non-profit employers are not subject to the H-1B cap numbers.
- Duration: H-1B status is initially granted for up to three years, but can be renewed for a total of six years.
- Employer Role: The employer is responsible for filing the H-1B petition on behalf of the international employee. Many companies find that retaining an experienced immigration attorney is helpful to facilitate the process.
- Cost and Processing Time: Inclusive of attorney and USCIS application fees, the total cost to apply for an H-1B visa can be between $3,000-7,000.
Recommended Timeline: Employers wishing to file an H-1B petition must first submit registrations during a registration period from March 1 - 20. They must name and pay a registration fee for each individual they wish to file for, and may only enter each employee once. USCIS will then conduct a lottery of all registrations received, and will notify petitioners which beneficiaries have been selected. The petitioner will then have a 90-day period beginning April 1 to file a complete H-1B petition on behalf of its selected beneficiaries. NOTE: For beneficiaries on OPT, the petitioner will need to file a complete H-1B petition with a change of status requesting an employment start date of October 1 before the OPT period ends in order for the OPT work authorization to be extended through September 30.*
Special Cases: Some non-profit research and non-profit educational institutions are able to secure H-1Bs not subject to the yearly quota of 85,000 and are able to file H1B applications any time during the year. H1B's are eligible for 6 years of employment; divided into two 3-year increments; renewals for remaining authorization must be filed before the initial timeframe expires.
*In April 2008, a new law was established to enable those with an approved H-1B application to remain employed during the transition period between the end of OPT and the start of H-1B. The new regulation eliminates any gaps in employment previously experienced in the transition from OPT to H-1B if the H-1B petition is timely filed while the student is still in their approved period of OPT employment, and the H-1B petition is filed with a change of status application effective October 1.
J-1 Student: For employers wishing to hire a J-1 status holder, there is no fee involved or action to be taken. The J-1 student simply applies for and obtains authorization from his/her program sponsor to work for up to a total of 18 months. PhD. students can work for up to 36 months. It is the sole responsibility of the student to complete the application process with the program sponsor and approval is generally granted within 5-7 business days. The work must be directly related to the academic degree program, and is certified by the academic institution's J-1 responsible officer.
TN-1 status: Canadian or Mexican citizens who will be working in the areas listed on the TN- employment list. The current processing fee is $56 at the Border, or it's $160 at the Embassy/Consulates. The status is valid for up to 3 years after which the employee must request an extension of stay through his/her employer.
O-1 status: The O-1 status is a temporary work status available to those foreign nationals who have “extraordinary ability in the sciences, arts, education, business or athletics” which “have been demonstrated by sustained national or international acclaim.” USCIS interprets the statute very broadly to encompass most fields of creative endeavor. For example, chefs, carpenters and lecturers can all obtain O-1 visas. Some recent students may qualify for O-1 status based on their experience, education and contributions to their field of expertise.